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Bulk Insert Woodpecker Fields into a Document
Bulk Insert Woodpecker Fields into a Document

Automatically insert fields across your document

Eszter Takacs avatar
Written by Eszter Takacs
Updated over a week ago

Inserting Woodpecker fields across your document can be time-consuming, especially if you have fields that are used many times throughout your document (like “Pronoun” or “Client name”).

Instead of manually searching for each field in your document, Woodpecker's Bulk insert function can automatically insert your fields at every instance of the word or phrase in the document. 

Compatibility Notice: You’ll need to have Word 2016 or later to use the “bulk insert” feature. The "bulk insert" feature requires the Word API 1.3 Requirement Set which is only available with versions of Word later than Word 2016 (learn more here).

Important Note: This feature does not pick up fields that may be in your document header or footer.

Create your fields

To start, you’ll need to have some fields to insert into your document. Learn more about creating fields

Watch the short video or skip to the written instructions below to learn more about Bulk insert.

Bulk insert your fields

Click the down arrow next to the field name and select Bulk insert.

Type in a word or phrase for Woodpecker to search for and Woodpecker will insert the selected field at every occurrence of the word or phrase that you specify.  

Note: in this example, we “uncheck” the “Find whole words only” checkbox because the phrase we’re searching for contains brackets ("[" or "{"). See below for more information on the “Find whole words only” checkbox. 

“Find whole words only”

The “Find whole words only” checkbox is checked by default. When enabled, this setting instructs Woodpecker to search for only whole words and not words that are part of a larger word. Below are examples of how the “Find whole words only” setting functions given a search term. In the “search results” below, the field that was being “bulk inserted” would be inserted at the highlighted portions of text.

“Find whole word only” Enabled

Example document text: “woodpeckers use their bills for making holes in wood”. 

Search term: “wood”

Search results: “woodpeckers use their bills for making holes in wood”.

“Find whole word only” Disabled

Example document text: “woodpeckers use their bills for making holes in wood”. 

Search term: “wood”

Search results:woodpeckers use their bills for making holes in wood”.

A note on brackets

The underlying search mechanism that Woodpecker uses to search through your document for a word or phrase requires that “Find whole words” be DISABLED in order to accurately find terms containing brackets ("[", "]", "{", or "}"). So if the term you're searching for contains brackets (for example “[Client name]”), make sure you DISABLE “Find whole words.”

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